Full-Charge Bookkeeper

PROJECTED START DATE: 2027

Position Overview

Guillaume Counseling Services, P.C. is seeking an experienced, dependable, and detail-oriented Full-Charge Bookkeeper to support the financial operations of our growing outpatient behavioral health practices in Oregon and California.

This position will be based in Oregon and responsible for maintaining accurate financial records for both Guillaume Counseling Services, P.C. (Oregon) and Guillaume Marriage and Family Counseling of California, P.C.

The Full-Charge Bookkeeper will oversee day-to-day bookkeeping activities, including accounts payable and receivable, bank reconciliations, expense tracking, payroll reconciliation, financial reporting, and coordination with external accounting professionals.

We are seeking a professional who demonstrates strong accounting knowledge, financial accuracy, confidentiality, integrity, independent problem-solving, and the ability to manage financial responsibilities across multiple business entities.

The ideal candidate is organized, proactive, comfortable working independently, and committed to maintaining accurate financial records and sound financial practices.

This is a part-time, hourly W-2 position with a projected start date in 2027. The position may expand as organizational needs increase.

Schedule and Work Arrangement:

Employment status: Part-time, hourly W-2.
Initial schedule: Approximately 20–60 hours per month.
Work arrangement: Hybrid, primarily remote, with occasional in-person responsibilities.
Office location: 4850 SW Scholls Ferry Road, Portland, Oregon.
Service coverage: Oregon and California corporations.
Availability: Weekdays during scheduled business hours.

The position requires consistent availability for financial deadlines, account reconciliations, reporting, and coordination with organizational leadership.

Compensation and Earning Potential

Hourly Compensation: $23–$27/hour, based on experience and qualifications.

Estimated Monthly and Annual Earnings:

20 hours/month: $460–$540/month | $5,520–$6,480/year.
40 hours/month: $920–$1,080/month | $11,040–$12,960/year.
60 hours/month: $1,380–$1,620/month | $16,560–$19,440/year.

All hours worked are paid, including bookkeeping, reconciliations, financial reporting, meetings, training, and assigned administrative responsibilities.

Monthly and annual equivalents are estimates based on the stated hourly rates and a consistent monthly schedule. Actual earnings depend on hours worked and qualifications.

Benefits and Professional Support:

W-2 employment with competitive hourly compensation.
Paid sick leave in accordance with Oregon requirements.
Retirement savings through OregonSaves and a 401(k) plan, subject to eligibility.
Hybrid work arrangement with primarily remote responsibilities.
Structured onboarding and paid training.
Opportunities for professional development and advancement.
Administrative leadership support.
Access to organizational technology and accounting systems.
Medical, dental, and vision insurance if eligible for full-time benefits in the future.

Minimum Qualifications:

High school diploma or equivalent.
Formal training, coursework, or professional education in bookkeeping, accounting, or a related discipline.
At least two years of professional bookkeeping experience, including responsibility for maintaining complete financial records.
Demonstrated experience with full-charge bookkeeping responsibilities.
Proficiency with Xero accounting software or demonstrated ability to become proficient quickly.
Experience managing accounts payable, accounts receivable, and financial reconciliations.
Experience preparing or assisting with monthly financial statements and management reports.
Knowledge of basic accounting principles, including general ledger maintenance and financial transaction classification.
Experience reconciling payroll reports and related accounting transactions.
Proficiency with Microsoft Excel or Google Sheets.
Ability to maintain accurate financial records for multiple business entities.
Strong attention to detail, organizational skills, and ability to meet deadlines.
Ability to identify and resolve financial discrepancies.
Demonstrated integrity, accountability, professionalism, and sound judgment.
Ability to handle confidential financial, business, and employee information.
Strong written and verbal communication skills.
Ability to work independently while maintaining regular communication with leadership.
Ability to perform occasional in-person responsibilities at the Portland office.

Preferred Qualifications:

Associate degree or higher in accounting, finance, business administration, or a related field.
Three or more years of full-charge bookkeeping experience.
Experience maintaining financial records for multiple corporations or business entities.
Experience with healthcare, behavioral health, or professional services organizations.
Advanced proficiency with Xero accounting software.
Experience with payroll reconciliation and financial reporting.
Familiarity with budgeting, cash-flow monitoring, and financial controls.
Experience coordinating with external CPAs and tax professionals.
Experience maintaining separate financial records and reporting for businesses operating in different states.

Key Responsibilities:

Full-Charge Bookkeeping and General Ledger Management:

Maintain complete and accurate bookkeeping records for the Oregon and California corporations.
Record, classify, and reconcile financial transactions using Xero.
Maintain separate general ledgers, financial accounts, and accounting records for each corporation.
Ensure financial transactions are properly assigned to the appropriate business entity.
Perform monthly bank, credit card, and general ledger reconciliations.
Review financial transactions for accuracy and completeness.
Investigate and resolve discrepancies in accounting records.
Maintain organized electronic records of financial transactions and supporting documentation.
Support accurate and timely monthly and year-end closing procedures.

Accounts Payable and Vendor Management:

Manage accounts payable records for both corporations.
Review vendor invoices, statements, and payment requests for accuracy.
Track payment due dates and prepare authorized payments.
Monitor recurring expenses, subscriptions, and automatic payments.
Maintain accurate vendor records and payment histories.
Reconcile vendor statements and resolve billing discrepancies.
Monitor outstanding financial obligations and communicate upcoming payment deadlines to leadership.
Ensure payments are supported by appropriate documentation and organizational approval.

Accounts Receivable and Revenue Reconciliation:

Maintain accurate accounts receivable records.
Reconcile deposits, payments, and other revenue transactions with accounting records.
Coordinate with the Medical Billing team to reconcile insurance reimbursements, client payments, and outstanding balances.
Identify and investigate discrepancies between billing reports, bank deposits, and recorded revenue.
Support accurate tracking of outstanding client balances and other receivables.
Coordinate with billing personnel regarding client invoice distribution and balance follow-up.
Ensure revenue is recorded under the appropriate corporation.

Payroll Reconciliation and Financial Recordkeeping:

Reconcile payroll reports with accounting records for both corporations.
Record payroll expenses, employer payroll taxes, benefits, and related financial transactions.
Review payroll-related accounting entries for accuracy.
Track employee reimbursements and approved business expenses.
Identify and report discrepancies between payroll records and financial accounts.
Maintain confidentiality of employee compensation and payroll-related financial information.
Coordinate with payroll administrators and leadership to resolve financial discrepancies.

Financial Reporting and Cash-Flow Monitoring:

Prepare monthly financial statements for each corporation, including profit-and-loss statements and balance sheets.
Maintain accurate financial reports that distinguish Oregon and California operations.
Monitor business expenses, recurring financial obligations, and available cash balances.
Assist leadership with cash-flow monitoring and financial planning.
Prepare financial summaries and reports to support operational decisions.
Identify unusual expenses, discrepancies, or financial trends requiring leadership attention.
Support budgeting, expense analysis, and financial forecasting.
Assist with financial documentation requested by authorized lenders, accountants, or other professional advisors.

Accounting Coordination and Financial Compliance:

Coordinate with external CPAs and accounting professionals regarding financial records and reporting.
Organize documentation needed for tax preparation and year-end financial reviews.
Support timely preparation of financial records for applicable state and federal reporting obligations.
Maintain appropriate separation of financial records between the Oregon and California corporations.
Follow established financial approval procedures and internal controls.
Maintain confidentiality and safeguard sensitive financial information.
Identify and communicate potential accounting or financial compliance concerns to leadership.

Collaboration and Administrative Responsibilities:

Collaborate with organizational leadership, Medical Billing Specialists, and administrative personnel.
Participate in scheduled financial reviews, meetings, and required training.
Assist with developing and improving bookkeeping procedures.
Maintain organized financial files and supporting documentation.
Complete assigned bookkeeping and financial administration responsibilities within established deadlines.
Perform other duties consistent with the Full-Charge Bookkeeper position.

Role Boundaries:

The Full-Charge Bookkeeper is responsible for accounting records, financial reconciliations, expense tracking, and financial reporting.
The position does not include medical coding, insurance claims submission, denial management, insurance authorization processing, or clinical billing audits.
These responsibilities remain with the Medical Billing and Revenue Cycle team.
The Full-Charge Bookkeeper works collaboratively with billing personnel to ensure that financial records accurately reflect revenue, payments, and outstanding balances.

Professional Growth and Advancement

Guillaume Counseling supports continued professional development and opportunities for career advancement.

As the organization expands, the Full-Charge Bookkeeper may assume additional responsibilities involving financial reporting, budgeting support, accounting coordination, and improvements to organizational financial systems.

The position may expand in hours based on organizational needs, demonstrated performance, and growth in financial operations.

Apply Today

Projected Start Date: 2027

We welcome applications from experienced bookkeeping professionals who are passionate about financial accuracy, accountability, integrity, and supporting the operations of a growing behavioral health organization.

We are particularly interested in candidates who demonstrate strong accounting skills, attention to detail, independent problem-solving, confidentiality, reliability, organizational ability, and a commitment to maintaining accurate financial records.

To apply, please submit both a resume and a cover letter outlining your bookkeeping experience, accounting software proficiency, experience managing multiple business entities, relevant qualifications, and interest in joining our team.

Applicants should understand that this is an anticipated 2027 opening, and the final start date will be confirmed as organizational plans progress.

To learn more about our organization and services, visit https://www.guillaumecounseling.com.

Guillaume Counseling Services, P.C. is an equal opportunity employer. All qualified applicants will receive consideration in accordance with applicable employment laws.

Guillaume Counseling Services, P.C.

Full-Charge Bookkeeper

About the Job